Safeguarding
Safeguarding on SHOT Clubhouse
Access levels and data visibility on SHOT Clubhouse are determined by age. Under-13s are parent-managed. Teens from 13 to 18 have their own account with optional parent visibility. Adults have full independent access.
Age group overview
SHOT Clubhouse separates account access into three age groups. The rules below are how the platform is designed — they apply to all users regardless of individual club preferences.
Parent-managed
The parent holds and controls the account. The child does not have their own login.
Shared access
The athlete has their own account. A parent can be linked to see events and feedback.
Independent
Full independent access. No parent link available.
Under 13 — parent-managed
ParentAthletes under 13 do not have their own SHOT Clubhouse login. The account belongs to the parent or guardian. All app activity — joining a team, completing evaluations, viewing coach feedback — happens through the parent's account.
How to set up an under-13 account
13 to 18 — shared access
Athlete ParentAthletes aged 13 to 18 have their own SHOT Clubhouse account, with their own login. They join teams independently, complete their own evaluations, and view their own coach feedback.
A parent can be linked to the account to receive the same event notifications and view coach feedback — but the athlete retains control. The parent cannot complete evaluations on the athlete's behalf.
Setting up parent visibility for a 13–18 athlete
18 and over — independent
AthleteAdult athletes (18+) have full independent accounts. There is no parent access available for this age group. All account decisions — joining teams, completing evaluations, viewing feedback — belong entirely to the athlete.
Who sees what
A summary of who can see which parts of an athlete's data, by age group.
| Data | Under 13 | 13 to 18 | 18+ |
|---|---|---|---|
| Upcoming events | Parent | Athlete + parent (if linked) | Athlete only |
| Attendance / RSVP | Parent manages | Athlete manages | Athlete only |
| Pre-Eval and Post-Eval | Parent completes | Athlete completes | Athlete only |
| Coach Feedback | Parent sees | Athlete sees + parent (if linked) | Athlete only |
| Average score and history | Parent sees | Athlete sees | Athlete only |
| Team focus and framework | Parent sees | Athlete and parent (if linked) | Athlete only |
Coaches always have access to the data for athletes on their team — that is the foundation of the evaluation system. A coach can see all athlete scores, evaluation completion status, and feedback they have submitted.
Consent and data
When a parent creates an account for a child under 13, they are the data controller for that child's information within the platform. The email address used to sign up belongs to the parent, not the child.
For athletes aged 13 and over, consent is managed through the account holder — the athlete themselves. A parent link provides visibility but does not constitute separate consent or data ownership.
SHOT Clubhouse does not share athlete data with third parties for marketing or commercial purposes. Evaluation data is used solely to generate the development tracking, strengths, and focus area guidance shown within the app.
Removing a child's account
To remove a child's profile from a team, the coach can do so from the Active Athletes list on the team admin screen — tap the athlete's name and select the remove option.
If you need to go further than removing from a team — for example, requesting deletion of all data associated with the account — contact support directly.